Key Activity Areas for the Reunion Committee:

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Planning and Coordination:
Goal Setting: Defining the purpose and goals of the reunion.
Date Selection: Choosing a suitable date for the event, considering the availability and preferences of the majority.
Venue Selection: Finding and booking a venue that can accommodate the expected number of attendees.

 

Budgeting and Fundraising:
Budget Creation: Developing a budget that outlines all expected expenses, such as venue rental, catering, entertainment, and decorations.
Fundraising: Organizing fundraising activities if necessary to cover the costs, or determining ticket prices to ensure the event is financially feasible.

Communication and Promotion:
Invitations: Creating and sending out invitations, either digitally or by mail, and managing RSVPs.
Promotion: Promoting the event through various channels such as social media, newsletters, and community bulletins.

Logistics and Coordination:
Transportation: Arranging transportation options for attendees if necessary.
Accommodation: Providing information on local accommodation options for out-of-town guests.
On-Site Coordination: Ensuring everything runs smoothly on the day of the event, from setup to cleanup.

 

Program and Activities:
Agenda: Creating a detailed agenda or schedule of events for the reunion.
Entertainment: Organizing entertainment options, such as live music, DJ, games, or other activities to keep attendees engaged.
Speakers and Presentations: Coordinating any speeches, presentations, or awards that will take place during the event.

 

Catering and Refreshments:
Menu Planning: Selecting a catering service and planning the menu, taking into account dietary restrictions and preferences of attendees.
Beverage Service: Arranging for drinks, including non-alcoholic and alcoholic options if appropriate.

 

Decorations and Ambiance:
Theme: Deciding on a theme for the reunion and planning decorations accordingly.
Setup: Ensuring the venue is appropriately decorated and arranged to create a welcoming atmosphere.

 

Photography and Memorabilia:
Photographer: Hiring a professional photographer or designating someone to take photos during the event.
Memorabilia: Creating or collecting memorabilia, such as photo albums, videos, or keepsakes to distribute to attendees.

Registration and Attendance Tracking:
Check-In: Setting up a registration/check-in process to keep track of attendees.
Name Tags: Preparing name tags or badges for attendees to facilitate introductions and mingling.

 

Post-Event Activities:
Follow-Up: Sending thank-you notes or emails to attendees after the event.
Feedback: Gathering feedback from attendees to assess the event’s success and areas for improvement.
Reporting: Providing a final report on the event, including attendance, expenses, and any other relevant details for future reference.